symbol
NVDA
Personal trading,
reviewed automatically.
Every executed trade in your advisors' personal accounts gets scored on arrival against the firm's restricted list, blackout windows, and client positions. Violations land in the CCO queue with the rule citation attached. Preclearance, holdings reports, and 204A-1 attestations live in the same place, fed by custodial data files or a statement upload.
Sarah ChenIAR · access person
Pending CCO review
side
BUY
quantity
250 shares
account
Fidelity · ••4719
!
No preclearance on file
Trade executed without an approved preclearance request. NVDA is held across 14 of 38 client accounts. A personal trade in the same security and direction without prior approval is a Rule 204A-1 violation.
!
Front-running risk · client activity detected
Firm purchased NVDA for client accounts on May 12–14. Advisor's personal buy executed May 15 in the same direction within the 7-day lookback window.
204A-1
SEC Code of Ethics rule
T+0
Preclearance response time · clean requests
T+1
Flag-to-CCO latency · once data arrives
0
Quarterly attestation reminders to send
Employee trade monitoring and preclearance, on autopilot.
Employee trade monitoring software automates personal-trading compliance under 17 CFR §275.204A-1. RegFin runs pre-trade compliance checks on every preclearance request, reviews each executed trade against the firm's restricted list, blackout windows, and client positions, and generates the holdings and quarterly transaction reports the rule requires. It is the personal trading compliance software that replaces the quarterly statement chase, and it maps to the wider code of ethics program.
Stop chasing brokerage statements in advisors' email.
The Code of Ethics workflow is the most paper-cut-heavy part of compliance. RegFin collapses it into a feed.
The way most firms do it
Email, screenshots, spreadsheet.
1CCO sends quarterly Code of Ethics email blastDay 0
2Advisors send Fidelity / Schwab statements as PDFs7–14 days
3CCO transcribes holdings into compliance spreadsheet3–4 hrs
4Cross-check by hand against client positions and restricted list2–3 hrs
5Email an advisor to ask about a trade from 6 weeks ago+ deflection
~9 hrs
Per CCO · per quarter
6 wks
Avg. flag-to-review latency
The RegFin workflow
Set it up once. Review the exceptions.
1Advisor uploads held-away statements · custodial data files are ingestedMinutes
2RegFin extracts trades + holdings · no transcriptionAutomatic
3Every trade scored against restricted list + client positionsNext day
4Only violations surface to CCO with reasoning + citationSame day
5Quarterly 204A-1 attestation auto-generated · advisor signs in app5 min
~15 min
Per CCO · per quarter
Next day
Flag-to-review latency
Every line item in the Code of Ethics workflow.
Preclearance requests
Advisors submit a planned trade in seconds, and RegFin's trade preclearance software checks the restricted list, client overlap, and blackout windows before execution. Clean requests auto-approve, anything that would violate a rule auto-denies with the citation, and judgment calls route to the CCO. The advisor still executes the trade themselves.
Restricted list
Maintain firmwide and team-level restricted lists with effective dates and decision logs. Lists sync automatically with your watchlist, IPO calendar, and any name flagged in research notes.
Blackout windows
Define blackouts around earnings, model rebalances, and research publication. RegFin enforces them per-security or per-team, with timeline visualization for CCO review.
Holdings & transaction reports
Initial and annual holdings reports plus quarterly transaction reports (all required under 204A-1) generate themselves from the ingested data. Advisors review and sign in the app: no spreadsheets, no transcription errors, no missed accounts.
204A-1 attestations
Quarterly and annual attestations queue automatically. Each one cites the advisor's holdings, prior approvals, and any flags so signers know exactly what they're certifying.
Client overlap scoring
Every personal trade is scored against current client positions and recent transactions. Sequencing risk and front-running patterns surface before they become exam findings.
Personal account data
For accounts at the firm's custodian, RegFin can ingest custodial data files. For held-away accounts at outside institutions, an advisor uploads a brokerage statement and RegFin extracts the trades and holdings, with no manual transcription. Every trade is scored on arrival, so no account stays a blind spot.
Examiner export
One click produces a clean record for any IAR over any window: trades, approvals, attestations, supporting policies. The export ships with hash manifest and chain-of-custody log.
Post-trade surveillance
RegFin learns each advisor's baseline trading pattern and flags departures (unusual size, concentration, or sequencing) so problem trades surface even when they aren't on the restricted list. Every flag includes a citation to the rule it implicates.
Your firm's rules. Enforced automatically.
Define the rules once (restricted lists, blackout windows, holding periods, preclearance requirements, position limits) and RegFin runs them as pre-trade compliance checks on every trade, every day. Rules can auto-deny, flag for review, or auto-approve based on the risk level you set.
- Preclearance required before execution: auto-deny if missing or expired
- Front-running detection with configurable lookback windows
- Blackout enforcement around earnings, rebalances, and research publication
- Restricted and watch list checks with effective date tracking
- Holding period minimums to catch short-term trading
- De minimis thresholds to auto-clear small trades
✕
Auto-deny
Preclearance required
All access persons must obtain approval before executing personal trades
✕
Auto-deny
Restricted list
Block trades in securities on the firm restricted or watch list
✕
Auto-deny
Blackout window
No personal trades during earnings, model rebalance, or research periods
!
CCO review
Front-running detection
Flag personal trades in same direction as client activity within 7-day window
!
CCO review
30-day holding period
Flag short-term round-trips in the same security within 30 calendar days
!
CCO review
IPO & private placement
Require explicit CCO approval for new issues and limited offerings
✓
Auto-clear
De minimis threshold
Auto-clear trades under $10,000 notional in broad-market ETFs
✓
Auto-clear
Exempt securities
Auto-clear US Treasuries, money markets, and mutual funds per 204A-1(c)
Every brokerage your advisors actually use.
No held-away account stays a blind spot. For accounts at the firm's custodian, RegFin can ingest custodial data files. For held-away accounts at outside institutions, your advisors upload a brokerage statement and RegFin extracts the trades and holdings, with no manual transcription. Because it works from statements, any US brokerage is in reach.
- Firm-custodian accounts: RegFin can ingest custodial data files
- Held-away accounts at outside institutions: statement upload, any US brokerage
- Read-only · trades and holdings extracted, no manual transcription
- Cost-basis and lot-level detail where the source provides them
Charles Schwabvia statement
Fidelityvia statement
Pershingvia statement
Goldman Sachs PWMvia statement
JPMorganvia statement
Morgan Stanleyvia statement
Vanguardvia statement
E*TRADEvia statement
Interactive Brokersvia statement
Robinhoodvia statement
Wealthfrontvia statement
Public.comvia statement
any US brokerage · statement upload
One queue. Everything that needs a decision.
Clean trades clear themselves. Edge cases land here, with reasoning attached.
| Advisor | Symbol | Side | Qty | Account | Flag | Status |
|---|---|---|---|---|---|---|
SC Sarah ChenIAR · access |
NVDA | Buy | 250 | Fidelity ••4719 | Held in 14 client accts · 7d | Review |
RL Robert LiangIAR · access |
TSLA | Sell | 120 | Schwab ••8201 | Executed in model rebalance blackout | Violation |
MK Maya KrishnanPM |
VTI | Buy | 85 | Vanguard ••0144 | — | Cleared · auto |
DK Daniel KimIAR · access |
AAPL | Buy | 40 | Robinhood ••6622 | De minimis · <$10k notional | Cleared · auto |
EM Eleanor MendezCCO |
META | Buy | 75 | Schwab ••3018 | Research blackout · earnings T-3 | Review |
JT James TateIAR |
SPY | Sell | 200 | IBKR ••1190 | — | Cleared · auto |
Your questions, answered.
No. RegFin only reads data; it never has trading access. Trades and holdings come from custodial data files and from the brokerage statements your advisors upload, so we can't place, modify, cancel, or block orders at the broker. Preclearance requests live entirely within RegFin; when the firm denies one, the advisor simply doesn't execute the trade.
Two sources. Accounts held at the firm's custodian come in as custodial data files. Held-away accounts at outside institutions come in by statement upload. An advisor uploads a brokerage statement and RegFin extracts the trades and holdings. Either way, there's no manual transcription and every trade is scored on arrival.
It's a two-step model. Advisors submit preclearance requests inside RegFin before they trade; the system auto-denies any request that would violate a firm rule (restricted list, blackout, hard-coded policy) and auto-approves the clean ones. Executed trades, including the ones that never went through preclearance, then arrive from custodial data files or by statement upload and are scored again post-trade. Anything that looks like a violation, including a trade that executed without preclearance, lands in the CCO queue with a citation.
No. RegFin only ingests trade and holdings data, read-only, and we don't believe a third-party compliance tool should sit in front of a personal brokerage order. What RegFin does block is the preclearance approval. If the request violates a rule, the request is denied with the citation, and the firm has a permanent record that the advisor was on notice before any trade was placed.
Your consultant reviews trades weeks later, from PDFs and spreadsheets you assembled. RegFin reviews every trade on arrival, against the live restricted list, client positions, and the advisor's preclearance record. We don't replace your consultant; most firms keep theirs for strategy work. But they stop doing transcription.
Each "access person" record covers the advisor and the related accounts they have control or beneficial ownership over: typically spouse, dependents, and managed-by-advisor accounts. RegFin supports as many accounts as needed per access person, with separate attestation flows that make the relationships explicit on the record.
See the quarterly attestation cycle run.
A demo runs the attestation and preclearance workflow against a demo company, and we'll talk through your specific Code of Ethics policy. See what it costs on the pricing page.
Book a demo →