symbol
NVDA
Personal trading,
reviewed automatically.
Every executed trade in your advisors' personal accounts gets scored on arrival against the firm's restricted list, blackout windows, and client positions. Violations land in the CCO queue with the rule citation attached. Preclearance, holdings reports, and 204A-1 attestations live in the same place, fed by custodial data files or a statement upload.
Sarah ChenIAR · access person
Pending CCO review
side
BUY
quantity
250 shares
account
Fidelity · ••4719
!
Restricted list · NVDA
NVDA has been on the firm's restricted list since May 1. A personal trade in a restricted security breaks the firm's code of ethics, adopted under Rule 204A-1.
!
Front-running risk · client activity detected
Firm purchased NVDA for client accounts on May 15. Advisor's personal buy executed the same day, in the same direction, at a lower price than the clients paid.
204A-1
SEC Code of Ethics rule
T+0
Preclearance denial · requests that break a rule
T+1
Flag-to-CCO latency · once data arrives
0
Quarterly attestation reminders to send
Employee trade monitoring and preclearance, on autopilot.
Employee trade monitoring software automates personal-trading compliance under 17 CFR §275.204A-1. RegFin runs pre-trade compliance checks on every preclearance request, reviews each executed trade against the firm's restricted list, blackout windows, and client positions, and generates the holdings and quarterly transaction reports the rule requires. It is the personal trading compliance software that replaces the quarterly statement chase, and it maps to the wider code of ethics program.
Stop chasing brokerage statements in advisors' email.
The Code of Ethics workflow is the most paper-cut-heavy part of compliance. RegFin collapses it into a feed.
The way most firms do it
Email, screenshots, spreadsheet.
1CCO sends quarterly Code of Ethics email blastDay 0
2Advisors send Fidelity / Schwab statements as PDFs7–14 days
3CCO transcribes holdings into compliance spreadsheet3–4 hrs
4Cross-check by hand against client positions and restricted list2–3 hrs
5Email an advisor to ask about a trade from 6 weeks ago+ deflection
~9 hrs
Per CCO · per quarter
6 wks
Avg. flag-to-review latency
The RegFin workflow
Set it up once. Review the exceptions.
1Advisor uploads held-away statements · custodial data files are ingestedMinutes
2RegFin extracts trades + holdings · no transcriptionAutomatic
3Every trade scored against restricted list + client positionsNext day
4Only violations surface to CCO with reasoning + citationSame day
5Quarterly 204A-1 attestation auto-generated · advisor signs in app5 min
~15 min
Per CCO · per quarter
Next day
Flag-to-review latency
Every line item in the Code of Ethics workflow.
Preclearance requests
Advisors submit a planned trade in seconds, and RegFin's trade preclearance software checks it against the restricted list, blackout windows, and the firm's size limits before execution. A request that would break a rule is denied on the spot, with the rule named in the reason. Every other request goes to the CCO to approve, deny, or send back for changes, and IPO and limited-offering approvals record the reviewer's reasons. The advisor still executes the trade themselves.
Restricted list
Maintain firmwide and team-level restricted lists with effective dates and decision logs. Lists sync automatically with your watchlist, IPO calendar, and any name flagged in research notes.
Blackout windows
Define blackouts around earnings, model rebalances, and research publication. RegFin enforces them per-security or per-team, with timeline visualization for CCO review.
Holdings & transaction reports
Initial and annual holdings reports plus quarterly transaction reports (all required under 204A-1) generate themselves from the ingested data. Advisors review and sign in the app: no spreadsheets, no transcription errors, no missed accounts.
204A-1 attestations
Quarterly and annual attestations queue automatically. Each one cites the advisor's holdings, prior approvals, and any flags so signers know exactly what they're certifying.
Client overlap scoring
Every personal trade is scored against current client positions and recent transactions. Sequencing risk and front-running patterns surface before they become exam findings.
Personal account data
For accounts at the firm's custodian, RegFin can ingest custodial data files. For held-away accounts at outside institutions, an advisor uploads a brokerage statement and RegFin extracts the trades and holdings, with no manual transcription. Every trade is scored on arrival, so no account stays a blind spot.
Examiner export
One click produces a clean record for any IAR over any window: trades, approvals, attestations, supporting policies. The export ships with hash manifest and chain-of-custody log.
Post-trade surveillance
RegFin learns each advisor's baseline trading pattern and flags departures (unusual size, concentration, or sequencing) so problem trades surface even when they aren't on the restricted list. Every flag includes a citation to the rule it implicates.
Your firm's rules. Enforced automatically.
Define the rules once (restricted lists, blackout windows, trade size limits) and RegFin runs them as pre-trade compliance checks on every preclearance request and again on every executed trade. You choose what each rule does: deny matching preclearance requests, flag executed trades for review, or both.
- Automatic denial of any preclearance request that breaks a blocking rule
- Front-running detection against client trades in the same security on the same day
- Blackout enforcement around earnings, rebalances, and research publication
- Restricted list checks with start and end dates
- Rules scoped to a deal team or to specific accounts
- Amount, quantity, and price limits on personal trades
✕
Auto-deny
Trade size limit
Deny preclearance requests and flag executed trades over $250,000
✕
Auto-deny
Restricted list
Deny preclearance requests and flag trades in securities on the firm restricted list
✕
Auto-deny
Blackout window
No personal trades during earnings, model rebalance, or research periods
!
CCO review
Front-running detection
Flag personal trades that beat the price clients got in the same security and direction that day
!
CCO review
Low-priced securities
Flag personal trades in securities priced under $5 a share
!
CCO review
IPO & private placement
Approvals of new issues and limited offerings record the reviewer's reasons
!
CCO review
Large share count
Flag executed personal trades of more than 5,000 shares
✓
No alert
Excluded securities
No alerts on securities the firm excludes, such as US Treasuries and money market funds
Every brokerage your advisors actually use.
No held-away account stays a blind spot. For accounts at the firm's custodian, RegFin can ingest custodial data files. For held-away accounts at outside institutions, your advisors upload a brokerage statement and RegFin extracts the trades and holdings, with no manual transcription. Because it works from statements, any US brokerage is in reach.
- Firm-custodian accounts: RegFin can ingest custodial data files
- Held-away accounts at outside institutions: statement upload, any US brokerage
- Read-only · trades and holdings extracted, no manual transcription
- Cost-basis and lot-level detail where the source provides them
Charles Schwabvia statement
Fidelityvia statement
Pershingvia statement
Goldman Sachs PWMvia statement
JPMorganvia statement
Morgan Stanleyvia statement
Vanguardvia statement
E*TRADEvia statement
Interactive Brokersvia statement
Robinhoodvia statement
Wealthfrontvia statement
Public.comvia statement
any US brokerage · statement upload
One queue. Everything that needs a decision.
Trades that break no rule stay out of your way. Edge cases land here, with reasoning attached.
| Advisor | Symbol | Side | Qty | Account | Flag | Status |
|---|---|---|---|---|---|---|
SC Sarah ChenIAR · access |
NVDA | Buy | 250 | Fidelity ••4719 | Same-day client buys · 14 accts | Review |
RL Robert LiangIAR · access |
TSLA | Sell | 120 | Schwab ••8201 | Executed in model rebalance blackout | Violation |
MK Maya KrishnanPM |
VTI | Buy | 85 | Vanguard ••0144 | — | No flags |
DK Daniel KimIAR · access |
AAPL | Buy | 40 | Robinhood ••6622 | — | No flags |
EM Eleanor MendezCCO |
META | Buy | 75 | Schwab ••3018 | Research blackout · earnings T-3 | Review |
JT James TateIAR |
SPY | Sell | 200 | IBKR ••1190 | — | No flags |
Your questions, answered.
No. RegFin only reads data; it never has trading access. Trades and holdings come from custodial data files and from the brokerage statements your advisors upload, so we can't place, modify, cancel, or block orders at the broker. Preclearance requests live entirely within RegFin; when the firm denies one, the advisor simply doesn't execute the trade.
Two sources. Accounts held at the firm's custodian come in as custodial data files. Held-away accounts at outside institutions come in by statement upload. An advisor uploads a brokerage statement and RegFin extracts the trades and holdings. Either way, there's no manual transcription and every trade is scored on arrival.
It's a two-step model. Advisors submit preclearance requests inside RegFin before they trade; the system denies any request that would break a blocking firm rule (restricted list, blackout window, size limit) the moment it is submitted, and every other request goes to the CCO to approve, deny, or send back for changes. Executed trades then arrive from custodial data files or by statement upload and are checked again post-trade. Anything that breaks a firm rule, or beats the price clients got in the same security and direction that day, lands in the CCO queue with the rule it implicates.
No. RegFin only ingests trade and holdings data, read-only, and we don't believe a third-party compliance tool should sit in front of a personal brokerage order. What RegFin does block is the preclearance approval. If the request violates a rule, the request is denied with that rule named in the reason, and the firm has a permanent record that the advisor was on notice before any trade was placed.
Your consultant reviews trades weeks later, from PDFs and spreadsheets you assembled. RegFin checks every trade on arrival against the firm's live rules (restricted list, blackout windows, size limits) and against client trades in the same security that day. We don't replace your consultant; most firms keep theirs for strategy work. But they stop doing transcription.
Each "access person" record covers the advisor and the related accounts they have control or beneficial ownership over: typically spouse, dependents, and managed-by-advisor accounts. RegFin supports as many accounts as needed per access person, with separate attestation flows that make the relationships explicit on the record.
See the quarterly attestation cycle run.
A demo runs the attestation and preclearance workflow against a demo company, and we'll talk through your specific Code of Ethics policy. See what it costs on the pricing page.
Book a demo →