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Four vendors. Four contracts.
One replacement.

Most RIAs pay separately for an archiving vendor, a text message scraper, a compliance platform, and a compliance consultant. RegFin replaces them all with a single platform and a single contract.

Where does your firm sit today?

What RIA compliance costs depends on the shape of what you already spend. Find the firm that sounds like yours, then read down into the single per-seat line that replaces it.

Solo / under 5 users

Solo or small RIA

No dedicated CCO. Compliance runs on spreadsheets, inboxes, and maybe an $8–15K/yr consulting relationship for the annual review.

What changes

You are not unwinding a vendor stack. You consolidate a manual process onto one platform, with headroom to add advisors without adding contracts.

→ One per-seat line, priced for lean teams.
Small and growing

Your first vendor stack is forming

An archiver here, a text-capture tool there, point tools bolted on with each new hire. The contracts are starting to multiply.

What changes

You replace those first tools before the stack sets, and keep every channel and workflow on one record as the team grows.

→ One per-seat line that scales with you.
Mid-size · $250M–$1B

The full four-vendor stack

Archiver, text capture, compliance platform, and an outsourced CCO, running $83–195K a year across three to four separate contracts.

What changes

You replace all four with one platform, one login, and one audit trail. The full breakdown is the worked example below.

→ One per-seat line instead of four invoices.

The vendor stack you’re already paying for.

Here is the mid-size case from the cards above, worked out in full. For a typical $250M–$1B SEC-registered firm, the bill is split across an archiver, a “RIA in a Box”-style compliance platform, a text-capture tool, and an outsourced CCO. The ranges below reflect published list prices and industry surveys. Outsourced CCO cost alone commonly runs $30K–$125K a year.

Archiving vendor

Email, website snapshots, and social media capture. Separate contracts for each channel. Per-mailbox pricing that scales with headcount.

$15–40K
/ year · per-mailbox · $12–25/user/mo typical

Text & iMessage scraper

A separate app or device to capture SMS and iMessage. Often requires a second phone number, corporate device, or MDM profile. No backfill.

$10–30K
/ year · $200–600/device common

Compliance platform

Trade monitoring, marketing review, code of ethics, Form ADV. Often a separate login from your archive and CRM with no shared data layer.

$8–25K
/ year · tiered by AUM or per-advisor

Compliance consultant

Monthly retainer for a consultant or outsourced CCO who coordinates across all four vendors above. Project work billed separately. Most of the time goes to data wrangling, not advice.

$50–100K
/ year · $200–400/hr · retainer + project fees
Typical combined annual spend $250M–$1B RIA · list prices · no negotiated discounts
$83K – $195K / yr
3–4 contracts · 3–4 logins · 3–4 vendor relationships

Replace the stack. Keep the coverage.

RegFin bundles compliance, archiving, and text capture into one platform on one record. Nothing bolted together. No integrations to maintain. No vendor coordination.

Everything above. One line item.

Every capability the four vendors provide (and several they don’t) in a single platform with one audit trail, one login, and one team to call.

  • ✓Email, SMS, iMessage, WhatsApp archiving. BYOD, own number, selective capture, iMessage backfill
  • ✓Social media & website capture. LinkedIn, Facebook, Instagram, YouTube, X, web replay
  • ✓Trade monitoring & preclearance. 12+ built-in rules, concentration drift, restricted lists
  • ✓Form ADV, marketing reviews, vendor due diligence. Drafted from live platform data
  • ✓Approved Content Library. Pre-approved templates, AI re-screen on customize, auto-archive on deploy
  • ✓AI copilot. Triage, draft rationale, cite regulations, audit-tagged
  • ✓Client document delivery. Sent, accessed, acknowledged, with full audit trail
RegFin · all-in
One quote covers the whole platform. No add-ons, no per-inbox fees, and the entry tier fits a two-person firm.
Annual contract. Paid quarterly. 30-day exit clause. Implementation included.
Book a demo →
$83–195K
What that stack costs today · at list price

Three things you should know.

01

Per seat, not per mailbox

One price per user. Every seat includes full platform access: archiving, compliance, AI copilot, and every channel. Small firms get competitive pricing that doesn’t punish you for being lean. Larger teams get volume flexibility as you scale.

02

No implementation fee

Implementation is included. Most firms migrate off their existing vendors in under two weeks with no message gap. You get a named specialist who has migrated firms off the same legacy tools you’re on now.

03

30-day exit clause

Annual contracts with a 30-day exit. If RegFin doesn’t fit, walk away. We hand you a complete export of your archive, evidence packs, and filing history. No exit fee. No data hostage situation.

Pricing questions, answered straight.

We price per seat, and we’ll share the specific number for your firm on a call. Small firms (under 5 users) get our most competitive rates. Larger teams get flexible volume pricing. Either way, it’s a single line item that replaces 3–4 separate vendor contracts.
No. Free trials don’t make sense for compliance software. You can’t move your real archive into a trial environment, and a sandbox demo doesn’t tell you anything useful. Instead, we run a working session on your actual compliance needs and offer a 30-day exit clause once you sign. If it doesn’t fit, walk away within 30 days.
It can, but it doesn’t have to. Our workflows and Compliance Copilot let some firms take compliance fully in-house. If you’d rather keep your consultant, RegFin gives them the same tools, so they spend less time wrangling data and more on the strategic work you actually pay them for. Either way, the platform saves you money.
Annual contracts auto-renew at 30 days’ notice. If you don’t renew, we hand you a complete export of your archive in WORM-compatible format, all evidence packs, and your filing history. There is no exit fee and no data hostage situation. Your data is yours.
Most firms are fully migrated in under two weeks with no message gap. We handle the archive cutover, data import, and advisor onboarding. iMessage capture can be live in under five minutes per advisor via our BYOD onboarding flow.

See RegFin priced for your firm.

Book a call. We’ll walk through pricing for your firm’s size and setup against a demo company, then follow up with your number.

Book a demo →